Reporting Requirements
Quarterly Report Requirements
Each quarter, we require our fiscal sponsees to turn in a report about the previous quarter. Please see the template below for the kind of information we require.
| Quarterly Report Due Date | Q1 (January-March) | Q2 (April-June) | Q3 (July-September) | Q4 (October-December) |
|---|---|---|---|---|
|
Reporting Due Date |
April 10 |
July 10 |
October 10 |
January 10 |
Financial Report
[Quarter/Month]’s Financial Report
for
FISCAL SPONSEE NAME
Please list in a spreadsheet or table each expenditure related to your operations with the date, payee, reason for selection of such payee, purpose, amount of the expenditure, and the reason for such amount. See below for a basic example. Please attach a basic Balance Sheet to your report. See below for a basic example.
| Support and Revenue | 1st Month | 2nd Month | 3rd Month |
|---|---|---|---|
|
Disbursements from Fiscal Sponsorship Allies |
$ |
$ |
$ |
|
Fees for Service |
$ |
$ |
$ |
|
Sales (merchandise, etc) |
$ |
$ |
$ |
|
Member Dues |
$ |
$ |
$ |
|
Other (explain if any) |
$ |
$ |
$ |
|
Total |
$ |
$ |
$ |
| Internal and Program Expenses | 1st Month | 2nd Month | 3rd Month |
|---|---|---|---|
|
General Programming Expenses (Provide itemized list/explain) |
$ |
$ |
$ |
|
Accounting/Bookkeeping |
$ |
$ |
$ |
|
Fundraising Expenses |
$ |
$ |
$ |
|
Insurance |
$ |
$ |
$ |
|
Legal Fees |
$ |
$ |
$ |
|
Postage |
$ |
$ |
$ |
|
Printing |
$ |
$ |
$ |
|
Rent (Facilities) |
$ |
$ |
$ |
|
Rent (Vehicles) |
$ |
$ |
$ |
|
Director and Officer Salaries |
$ |
$ |
$ |
|
Employee Salaries |
$ |
$ |
$ |
|
Office Supplies & Software |
$ |
$ |
$ |
|
Tax |
$ |
$ |
$ |
|
Phone |
$ |
$ |
$ |
|
Travel |
$ |
$ |
$ |
|
Fuel |
$ |
$ |
$ |
|
Lodging |
$ |
$ |
$ |
|
Licensing Fees |
$ |
$ |
$ |
|
Meals |
$ |
$ |
$ |
|
Professional Fees (explain if any) |
$ |
$ |
$ |
|
Legislation Influence |
$ |
$ |
$ |
|
Training |
$ |
$ |
$ |
|
Other (explain if any) |
$ |
$ |
$ |
|
Total |
$ |
$ |
$ |
Balance Sheet Example
| Assets | |
|---|---|
|
1. Cash |
$ |
|
2. Accounts receivable, net |
$ |
|
3. Inventories |
$ |
|
4. Bonds and notes receivable |
$ |
|
5. Corporate stocks |
$ |
|
6. Loans receivable |
$ |
|
7. Other investments |
$ |
|
8. Depreciable and depletable assets |
$ |
|
9. Land |
$ |
|
10. Other assets |
$ |
|
11. Total assets (add lines 1 through 10) |
$ |
| Liabilities | |
|---|---|
|
12. Accounts payable |
$ |
|
13. Contributions, gifts, grants, etc. payable |
$ |
|
14. Mortgages and notes payable |
$ |
|
15. Other liabilities |
$ |
|
16. Total liabilities (add lines 12 through 15) |
$ |
| Fund Balances or Net Assets | |
|---|---|
|
17. Total fund balances or net assets |
$ |
|
18. Total liabilities and fund balances or net assets (add lines 16 and 17) |
$ |
|
Have there been any substantial changes in your assets or liabilities since the end of the period shown above?
If yes, explain. |
|
|
Explanation: |
|
Narrative Report
[Quarter/Month]’s Narrative Program Report
for
FISCAL SPONSEE NAME
In your report, please only include information regarding your organization’s charitable activities.
Answer the following questions. All questions are required for a complete narrative report.
- What activities/operations were conducted this quarter/month?
- Where were the activities/operations conducted?
- Roughly, what percentage of total time is allocated for each of the activities/operations?
- Did you earn any revenue or receive any donations other than the grant disbursements under this Fiscal Sponsorship Agreement? If so, how much and from what sources?
- How do the activities listed in 1a further your charitable mission?
- Provide any other information relevant to your activities/operations not addressed above.
If the information contained in these reports is insufficient, then Sponsor may require and Sponsee shall provide additional reporting. These reports should be signed and dated by the preparer. Please return both reports quarterly to the Sponsor.
| Quarterly Report Due Date | Q1 (January-March) | Q2 (April-June) | Q3 (July-September) | Q4 (October-December) |
|---|---|---|---|---|
|
Reporting Due Date |
April 10 |
July 10 |
October 10 |
January 10 |
